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Job Descriptions For Your Yearbook Staff
 
 
 
Traditional
Editor In Chief:
This job may be done by two people, dividing the duties. The editor in chief is responsible for working with the entire staff and for creating a plan to produce a quality yearbook on deadline. The editor in chief will be personally responsible for the cover, end sheets and all theme pages as well as for working with all section editors to make sure their jobs are getting done and that they are providing leadership to those working for them. The leader is also responsible for teaching where needed, reading all copy and captions before they are placed on spreads, editing all spreads before they are sent to the printer, reading and correcting all proofs and getting them returned to the printer on deadline. The editor is responsible for keeping the adviser informed and for asking for help to get the yearbook done well and with staff morale high.
Managing Editor:
The managing editor, who works directly under the editor in chief, handles the jobs assigned by the editor in chief. The managing editor will help with the theme pages, read all copy and proofs, help with corrections, manage deadlines, work directly with section editors and writers, teach desktop publishing as necessary and help set up design concepts for each section, including style sheets and libraries. The managing editor may be responsible for photographers or be a liaison with the photo editor to make sure that photography requests are being handled. 
Photo Editor:
The photo editor makes sure that all assignments are shot and on deadline and supervises printing and/or scanning of all photos. The photo editor is responsible for teaching photographers and advising them about how to shoot various assignments. The photo editor must keep an assignment calendar and constantly reminds others about upcoming shoots. Being imaginative, this individual encourages enterprise shooting and shooting of unassigned happenings that would make good visuals of the year.
Section Editors:
These editors are responsible for the development of every aspect of their section. The sections are student life, organizations/clubs, sports, classes, academics and ads/community. All editors are responsible for creating design concept, a coverage plan, sidebar and alternative copy plans. All editors are also responsible for checking the work of those working for them to make sure quality and deadlines are adhered to. Section editors will be responsible for putting dates work is completed in the deadline folder so that editors in chief/managing editors/adviser can see progress. Section editors may be responsible for the indexing of their section if there is no index editor. Section editors will work as part of the leadership team to do whatever is required to get the yearbook done on time and with the quality required.
Staff Writers:
These members are responsible for individual spreads each deadline. They are responsible for interviewing, reporting, writing, rewriting, designing spreads according to design specifications, ordering photos, writing captions, getting photos cropped, getting story on spread, writing headlines and having spreads approved on deadline.
Photographers:
Photographers will shoot, develop and print all photos for the book. They will need to have an understanding of how to use a 20 mm camera as well as a digital cameras. They will also need to be able to develop and print photos in the darkroom as well as to scan photos and make appropriate corrections. In addition, they should recognize what makes a good picture and practice good photo composition. They will have to record names of people in photos and the date and the place they shot the photo as well as additional information not obvious in the photo.
 
Nontraditional
Copy Staff:
Writers develop copy and headlines. They should enjoy writing and know the grammar and the rhythms of the language. They may need to attend school events to observe action on sports fields or in arenas, in classrooms or at club functions. They will need to interview students, faculty members and others to obtain exciting, dynamic quotes for copy. They will also need to understand how to write attention-grabbing leads and heads as well as knowing how to present facts and insights via diverse methods, including info graphics, fact boxes, bio boxes, top 10 lists and quote collections.
ID Staff:
Identification staff members will write captions for photos, alphabetize all portraits for each class and faculty and compile the index. They must understand the rules of caption writing and of English usage. With the addition of mugs on CDs that are flowed in, this staff could be made responsible for surveys and info graphics.
Design Staff:
Members of the design staff will be responsible for developing creative designs for each section of the book. They need to know design rules and when it is possible to break those rules. They also need to have a good understanding of how to use typography, color and graphics to enhance the appearance of a yearbook spread. They will also be expected to know how to scan photographs and to enhance them by using available software programs.
Photo Staff:
Photographers will shoot, develop and print all photos for the book. They will need to have an understanding of how to use a 20 mm camera as well as a digital camera. They will also need to be able to develop and to print photos in the darkroom. In addition, they should recognize what makes a good picture and practice good photo composition. They will have to record names of people in photos and the date and the place they shot the photo as well as additional information not obvious in the photo.
Ad Staff:
Selling advertising and designing the ads are the two main responsibilities of the advertising staff. They will need to know how to sell the ad and how to use software programs to design the ads.
Artists:
The artists will draw artwork for the book, including creating info graphics. Artists will need to use software programs that allow them to add graphic touches to their creations.
Computer Editor:
This person will need to have a grasp of all software programs and will serve as a troubleshooter for any problems that develop with the computers and the printers. This individual will work closely with the design staff to help them create graphics for their spreads.
CD Staff:
(description coming soon)
Specialists:
People will be responsible for specific tasks, from technology to business operations.
 
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